Terms of Service & Privacy Policy

DEPEDZN.NET | Schools Division of Zamboanga del Norte

Terms of Service

1. Acceptance of Terms

By accessing, registering, or using the DEPEDZN.NET, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service, applicable laws, and government regulations.

2. Scope of Services

The system includes:

• Personnel Tracking System (PTS)
• Document Tracking System (DTS)
• Applicant Registration System (AppReg)

These services are intended solely for official, administrative, and authorized use.

3. Eligibility

Users must be authorized personnel, applicants, or stakeholders. Unauthorized access is strictly prohibited.

4. User Accounts

• You are responsible for safeguarding your login credentials
• You must notify administrators of unauthorized use
• Accounts are non-transferable

5. Acceptable Use Policy

• Use the system for official purposes only
• Do not upload malicious software
• Do not attempt to bypass system security
• Do not misuse personal data

6. System Availability

We aim for continuous availability but do not guarantee uninterrupted access due to maintenance, technical issues, or force majeure events.

7. Data Accuracy

Users are responsible for ensuring the accuracy of the information they submit.

8. Intellectual Property Rights

All software, databases, content, and designs remain the property of the Schools Division of Zamboanga del Norte. Unauthorized reproduction is prohibited.

9. Termination

We reserve the right to suspend or terminate access without prior notice for violations.

10. Limitation of Liability

The system is provided “as is.” The organization shall not be liable for data loss, interruptions, or indirect damages.

11. Governing Law

These terms are governed by the laws of the Republic of the Philippines.

Privacy Policy

1. Overview

This Privacy Policy complies with the Data Privacy Act of 2012 (RA 10173) and outlines how personal data is collected, processed, and protected.

2. Personal Data Collected

• Full Name, Address, Contact Number
• Date of Birth, Gender, Civil Status
• Employment and Education Records
• Government IDs and Identification Numbers
• Login credentials and activity logs

3. Sensitive Personal Information

Where necessary, we may process sensitive data such as government-issued identifiers strictly in accordance with legal requirements.

4. Purpose of Processing

• Personnel management and tracking
• Document processing and routing
• Application processing
• System security and monitoring
• Compliance with government regulations

5. Legal Basis

Processing is based on consent, contractual necessity, and compliance with legal obligations.

6. Data Retention Policy

Data is retained based on government retention schedules and legal requirements.

7. Data Protection Measures

• Secure servers and encryption
• Access control and authentication
• Audit logs and monitoring
• Regular security updates

8. Data Sharing

Data may be shared with:

• Department of Education offices
• Authorized government agencies
• IT service providers under strict confidentiality

9. Cross-Border Data Transfer

Data may be stored or processed outside the Philippines with adequate safeguards.

10. User Rights (RA 10173)

• Right to be informed
• Right to access
• Right to object
• Right to erasure or blocking
• Right to data portability

11. Cookies and Tracking

We use cookies and analytics tools to improve system performance and user experience.

12. Data Breach Procedures

In case of a data breach, affected users and authorities will be notified in accordance with law.

13. Third-Party Services

We may use third-party tools for hosting, analytics, and system functionality.

14. Children's Data

We do not knowingly collect data from minors without proper authorization.

15. Updates to Policy

This policy may be updated periodically. Users are encouraged to review regularly.

16. Contact Information

For inquiries regarding data privacy:

Email: zn.division@deped.gov.ph